AI Systems for Recruitment Agencies

AI systems that take the busywork out of recruitment.

From conversational screening and warm outbound calls, to live job intelligence and full AI recruiters — you choose how much to automate.

Sectors we serve
Call Centres Hospitality Industrial Nursing Security Technology Finance Executive
AI Voice — live call sample Casual

"Hello, my name is Mike — I'm the digital AI assistant working with Martin Johnson. Martin asked me to call because he has a couple of roles he'd love to consider you for. Are you comfortable having a quick chat? Everything you tell me goes straight back to Martin so he can move fast."

Book a strategy call →
5
AI Systems
12+
Sectors Covered
2–8 wks
Typical Build
24/7
Always On
The Difference

DIY or SuperBiller
AI Recruiters?

Capability
SuperBiller AI Recruiter
Typical AI / Automation Tool
Handles full 180° recruitment
Sourcing to placement
Basic tasks only
Builds genuine relationships
Human-like rapport
Transactional
Elite questioning strategies
Expert level tactics
Generic prompts
Lifetime ownership, no fees
Own forever, zero recurring
Subscriptions required
24/7, unlimited scale
Any number of roles, always
Plan limits apply
Human-like engagement
Persuasive & authentic
Robotic, impersonal
Strategic decision-making
Adapts to market
Follows scripts
Brand protection & referrals
Protects reputation
Risk of mishandling
Multi-role matching
Maximises placements & hires
Single vacancy focus
Automated references & checks
Streamlined, candidate-approved
Manual or basic
AI Recruiter

One AI. Every stage. Zero dropped balls.

The AI Recruiter handles your full recruitment pipeline — from job brief to placement and beyond. Deep-dive into any stage below.

01Job Brief
02Source & Attract
03AI Voice Screen
04Score & Longlist
05Place & Protect
Stage 01
Advert. CIP. Boolean strings. Outreach copy. All from one intake.
Drop in a role title, company and position description. Every deliverable your consultant needs to go to market comes back fully written — the job advert, candidate ideal profile, Boolean search strings, and outreach copy for both active and passive candidates. Nothing to fill in. Nothing to rewrite. Ready to use.
Job AdvertCandidate Ideal ProfileBoolean StringsOutreach CopyATS Sync
Every brief lands with the depth of a seasoned consultant.
Sector intelligence and market context baked in automatically.
Your whole team briefs at the standard of your best.
Junior consultants produce senior-quality output from day one.
Brief ends. Sourcing begins. No gap in between.
Full brief pack ready before the client call ends.
Straight into your ATS — no admin, no delay.
Outputs sync directly. No copy-paste, no reformatting.
Stage 02
Your vacancies in front of the right candidates — before your competitors move.
The AI pinpoints top candidates in your CRM, launches targeted searches on LinkedIn and agreed channels, and crafts compelling adverts that lead with what actually attracts talent. Best-fit candidates receive instant screening invitations — automated, coordinated and seamless.
CRM SearchLinkedIn SourcingAdvert GenerationAuto InvitationsPassive Outreach
Top candidates sourced from your CRM, LinkedIn and beyond.
No channel left unchecked. No candidate left unfound.
Compelling adverts built around what makes candidates say yes.
Written to attract, not just inform.
Targets passive candidates who weren't actively looking.
Warm outreach reaches talent your competitors can't.
Every channel coordinated. No candidate falls through the gap.
One brief. Every channel firing at once.
Stage 03
Screened, prepared and ready for interview — before your consultant gets involved.
The AI screens every candidate with a structured voice interview built around the role. The ones who pass don't just get scored — they get prepared. Role-specific briefing, interview guidance and resources land automatically. Your consultant steps in with a shortlist that's already interview-ready.
Voice ScreeningStructured InterviewAuto ScoringInterview PrepDropout Reduction
AI screens every candidate with a role-specific voice interview.
Consistent, structured, and bias-free every time.
Every candidate who passes gets interview prep automatically.
Better prepared candidates mean more offers accepted.
Role-specific briefing sent without lifting a finger.
Resources tailored to the role land before every interview.
Fewer drop-outs. Better impressions. More offers accepted.
Post-screen care keeps candidates warm and committed.
Stage 04
The right candidates surface. The right placements follow.
Every screened candidate is scored against the role and evaluated across all open vacancies in your pipeline. The best fits rise. The rest are filed. Your client receives a clean, formatted longlist — and your agency gains a consultant who placed more than one candidate from the same search.
RAG ScoringBias-Free RankingMulti-role MatchingLonglist Formatting
Scored against the role. Matched across every open vacancy.
One candidate evaluated against your entire active pipeline.
RAG rated. Every candidate ranked without bias or fatigue.
Red, amber, green — instantly actionable, always consistent.
Multi-role matching turns one search into multiple placements.
More billings from the same amount of work.
A longlist your client can act on — formatted and ready.
Professional output delivered directly, zero manual effort.
Stage 05
The placement lands. The relationship doesn't end there.
Most agencies go quiet after the offer. Yours doesn't. References are handled automatically. Counter-offer risk is monitored and managed. Rejections are turned into referrals. Every successful placement is followed up for a testimonial that builds your reputation and feeds your next campaign.
Auto ReferencesDropout ProtectionReferral ConversionTestimonial CaptureBrand Protection
References checked automatically — no chasing, no delays.
Every placement compliant without your team lifting a finger.
Counter-offer and dropout risk managed before it becomes a problem.
Early signals caught. Retention handled automatically.
Rejections handled carefully — and converted into referrals.
Every no becomes a pipeline asset, not a dead end.
Employer testimonials captured and ready for marketing.
Social proof collected at the peak moment — right after placement.
AI Voice Assistant

Conversational screening.
Warm outbound. At scale.

It sounds like your recruiter. It asks the right questions. It writes the report. And it never has a bad day.

AI Voice — live now
"Hi, I'm Maya — I'm the digital AI assistant working with Rachel at Stackwell Tech. Rachel asked me to reach out because she has a backend role she thinks you'd be great for. Do you have two minutes?"
Call in progress · 00:42
What it does
Two things. Both done properly.
Screening
Conversational Screening Interviews
A structured screening call that sounds completely natural. The AI calls your candidates, introduces itself as your recruiter's digital assistant and runs a focused interview. When the call ends, your recruiter gets a clean structured report — not a raw transcript.
Outbound
Warm Outbound Calls
High-volume outreach without the exhaustion. The AI calls on your recruiter's behalf — introduces the opportunity, checks interest, confirms availability and asks targeted questions. All summarised and pushed into your ATS before your recruiter looks up.
Integration
ATS / CRM Integration
Clean data in. Zero manual effort. Every call produces a structured summary — availability, salary expectations, key answers, next steps — pushed automatically into your existing system. No note-taking. No data entry.
Who it's for
Built for volume.
Proven across sectors.

If your recruiters spend more than two hours a day on first-round calls, the AI Voice Assistant pays for itself within a month.

ROI benchmark
Agencies using AI Voice report saving 8–14 hours of recruiter time per week on first-round calls alone.
Call Centres
High-volume, fast-turnaround screening at scale
Hospitality & Catering
Seasonal surges, quick-moving pipelines
Industrial & Logistics
Repetitive role profiles, large candidate pools
Healthcare & Nursing
Structured compliance, availability checks
Security
Licensing, availability and suitability screening
Volume Professional
Any sector with high first-round call volume
You stay in control
You decide where AI fits.
Senior roles stay human.

You configure exactly which roles and which stages use AI versus a recruiter call. For senior, specialist or executive search — your team leads. Always.

Role-level configuration
Specify which role types and stages use AI versus a recruiter call.
Human override
Recruiters can step into any active call flow at any point.
Candidate opt-out
Any candidate can request a human at any time.
Experience it yourself
Be the candidate. See what your team would get.
Pick one of your live roles. We'll run a short conversational screening interview with you as the candidate — then show you the report your recruiters would receive.
Book your test AI interview →
Job & Client Intelligence

Stop chasing job boards.
Start receiving intel.

A live job and client intelligence engine that pulls hiring activity from the web, strips out noise and delivers clean, enriched, ready-to-contact prospects directly to your outreach tools.

Live intel feed
Agency posts removed · Decision-makers identified +24 today
Backdoor Hire & Fee Recovery

You introduced them.
You deserve the fee.

Backdoor hires cost recruitment agencies thousands — sometimes tens of thousands — every year. Most go undetected. SuperBiller tracks every candidate you introduce, monitors their career moves and alerts you the moment a suspected backdoor appears.

90%
of backdoor hires go undetected and unfollowed-up by the placing agency
Suspected backdoor hires — flagged this month
James Thornton~£18,500 est. fee
Joined Meridian Capital · You introduced him 4 months ago · Draft invoice ready
Priya Sharma~£12,000 est. fee
Joined Nexus Group · Original introduction 7 months ago · No fee raised by client
Dan Kowalski~£9,750 est. fee
Joined Clearfield Ltd · Introduced during a shortlist 5 months ago · T&Cs apply
Invoices drafted — awaiting your review £40,250 recoverable
£18k
typical fee value lost per missed backdoor hire
90 days
average time to first fee alert after the system is switched on
The problem
Most agencies only find out about backdoor hires by accident.

A candidate you introduced six months ago quietly starts at a client. The client doesn't call. The candidate doesn't mention it. The fee you're contractually owed never gets raised. This happens more than you think — and it adds up.

"The client didn't call. The candidate didn't say anything. We only found out when a consultant bumped into them at an event — nine months later."
A situation most agency owners will recognise. The fee was never recovered.
How it works
Continuous tracking. Automatic alerts.
Draft invoices ready to send.
5 steps — fully automatic
1
Introduction logged
2
Career change detected
3
Client list matched
4
Backdoor flagged
5
Invoice ready
Always on
Every introduction is logged permanently
Each candidate you send to a client is recorded against that client relationship — not just for the open vacancy, but indefinitely. The record doesn't expire when the role fills or the client goes quiet. If you made the introduction, it's in the system.
Real time
Career changes are detected as they happen
When a candidate announces a new role or updates their employment status, that signal is picked up and cross-referenced against your records straight away. You don't need to check manually, follow up with candidates or rely on chance conversations to find out.
Full history
New employer checked against your entire client list
Active, historical and lapsed clients — all checked. A match between a candidate's new employer and a client you've worked with means a potential fee obligation exists under your T&Cs. The system surfaces that match before you'd ever find it manually.
Fee calculated
Suspected backdoor flagged with estimated fee value
You receive an alert showing the candidate name, the client, the original introduction date and an estimated fee — calculated against your own T&Cs and available salary data. Everything you need to decide whether to pursue it is already there.
Ready to send
Invoice drafted and queued for your review
A fee recovery draft sits in your queue ready to go. You review it, approve and send — or archive it if the circumstances don't warrant pursuit. The decision is always yours. The paperwork is already done before you've even looked at it.
Step 1 of 5
Workflow Packs

Pick the automations that matter most to your desk.

Each automation is a standalone product — buy one, a few, or combine them into a full end-to-end system. All ATS-connected, configured to your agency, live in days.

6
automations available
Days
from sign-off to live
0
new software to learn
Fill — Brief to Shortlist 3 automations
Job Brief & Assets
From brief to full job pack in minutes.
  • ✓Job adverts, multiple formats
  • ✓Candidate information packs (CIP)
  • ✓Boolean search strings
  • ✓Email & LinkedIn outreach messages
  • ✓Video scripts and social tile copy
  • ✓Client-facing role summaries
Pricing on request Enquire
Screening & RAG Scoring
Structured screening with automatic scoring.
  • ✓AI-generated screening questionnaires per role
  • ✓Red / amber / green scoring against the brief
  • ✓Structured output into your ATS
  • ✓Shortlist-ready candidates flagged automatically
Pricing on request Enquire
Longlist & Insights
Client-ready longlists without the admin.
  • ✓Automatically compiled structured longlists
  • ✓Comparative candidate insights added
  • ✓Market commentary where relevant
  • ✓Formatted and ready to send to the client
Pricing on request Enquire
Place & Protect — Close & Retain 2 automations
Reference Automation
References in, fast. Without the chasing.
  • ✓Automated reference request sends
  • ✓Structured question sets per role type
  • ✓Automatic chasing of non-responders
  • ✓Collated responses in one readable report
Pricing on request Enquire
Post-Placement Care
Protect placements. Surface risks early.
  • ✓Automated check-in journeys for placed candidates
  • ✓Hiring manager satisfaction touchpoints
  • ✓Early warning flags for at-risk placements
  • ✓Rebill and counter-offer monitoring
Pricing on request Enquire
Grow — BD & Content 1 automation
Content & Outreach Agent
Consistent BD and content at scale.
  • ✓Sector-specific LinkedIn content in your voice
  • ✓BD email sequences for new client outreach
  • ✓Candidate outreach personalised to role and profile
  • ✓Newsletter content — drafted and ready to send
Pricing on request Enquire
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More automations
coming soon
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More automations
coming soon
Configured to your agency. Live in days.
ATS-connected · GDPR compliant · No new software to learn · Pricing on request
Book a discovery call
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